FreedomSystem.org Board Meeting Minutes
Date: Saturday, March 14, 2026
Time: 10:30 AM
Location: Elkhart County Community Foundation, E. Jackson St, Elkhart, Indiana
Meeting Overview
The business meeting was called to order by President K Holmes at 10:30 AM. Chaplain Wayne Hawn delivered the opening and closing prayer, and the business session was officially declared open.
Order of Business
1. Roll Call of Officers
Completed by H/R Director J Schrock.
2. Membership Applications
No reports submitted.
3. Approval of Previous Meeting Minutes
Secretary J Schrock presented the minutes from the previous meeting (distributed via email).
- Motion to approve: W Hawn
- Second: F Schlorke
- Result: Motion passed
Financial Reports
4. Treasurer’s Report
Treasurer J Defrees presented an overview of all accounts.
- Ending Bank Balance: Available Upon Request
- Gaming Account Balance: Available Upon Request
- PayPal Account Balance: Available Upon Request
- Motion to approve (subject to audit): J Schrock
- Second: A Buoscio
- Result: Motion passed
Vice President F Schlorke expressed appreciation for the Treasurer’s work.
5. Bills
Treasurer J Defrees reported on bills paid.
- Motion to approve payment of bills: J Schrock
- Second: S Holmes
- Result: Motion passed
6. IT Report
No report submitted.
7. Veteran Tracking
No report submitted.
Unfinished Business
Bible Study Zoom Expansion
Discussion on expanding the Bible Study group to Zoom for increased accessibility.
Status: Pending
Committee Structure & Updates
- Marketing & Communications: L Zeugner (Chair), Kenny, Casey, Goose
- Events Committee: S Holmes (Chair), supported by volunteers based on event needs
- Poker Committee: C Morris (Chair)
- Battle of the Bands / Battle of the Meats / Youth Sports: C Denney (Chair)
- Alpha Nerds Guild: Casey (Chair), Caleb, Tony, Kenny
- Peer-to-Peer: Wayne and Fred (Co-Chairs)
- Biking (Road & Mountain): Fred and David Adams (Co-Chairs)
All event details, including dates, times, and locations, are available on the FreedomSystem.org website.
Additional Notes:
- Kenny will develop new promotional flyers.
- A program to donate ten (10) bikes annually is being organized through an anonymous donor. Vicki will serve as Chair.
- Committee Chairs are encouraged to designate a representative if unable to attend meetings.
Battle of the Bands Update
- Currently only one (1) band registered.
- Additional participants are needed.
- Promotional materials still pending delivery to Mike Davis.
Upcoming Event: Bear Trivia Night
Location: Monterrey Mexican Bar, 507 E McKinley Ave, Mishawaka
Date: Thursday, March 26
Time: 5:00 PM – 8:00 PM
- Taco bar available for participants
- FreedomSystem.org table reserved under Jenn’s name
- Attendance discussed among members
Summer BBQ Planning
- Event will remain informal (no formal committee)
- Rhonda (Elkhart County Parks & Recreation) has offered Ox-Bow Park
- Entry fees will be waived for Veterans
Poker Tournament
Location: Syracuse Eagles, 12889 Kern Rd
Date: Saturday, April 11
Time: 10:00 AM – 10:00 PM
- Board members encouraged to attend in rotating shifts
- Scheduling to be coordinated via Teams (3-hour increments)
- Funds collection logistics to be finalized with Cami
Veterans Baseball Program
- Decision made to participate in an existing City Park League
- A separate FreedomSystem.org league will not be created
- Discussion included potential one-day Veteran vs. Veteran event
- Possibility of fielding two teams
Common Veterans Podcast
- Next episode will include video for the first time
- Equipment has arrived and setup is in progress
- Introduction of “Common Veterans Minute” — a daily one-minute segment from hosts
New Business
No new business reported.
Good of the Order
J Schrock emphasized the importance of:
- Posting all events on the FreedomSystem.org website and Facebook page
- Board members sharing events on their personal social media
- Cross-posting to the Elkhart County Veterans Facebook page
Upcoming Meetings
- April 18, 2026 – 10:30 AM
- May 16, 2026 – 10:30 AM
- June 6, 2026 – 10:30 AM (Focus: Battle of the Bands Planning)
Location: Community Foundation of Elkhart County, E. Jackson St, Elkhart, Indiana
Adjournment
- Motion to adjourn: F Schlorke
- Second: J Schrock
- Result: Motion passed
Submitted by:
Secretary J Schrock
