Privacy Policy

1. Information We May Collect

Depending on how you interact with FreedomSystem.org, we may collect information that you voluntarily provide to us, including:

• Name
• Email address
• Telephone number
• Mailing or billing address
• Information submitted through website forms
• Donation or transaction-related information
• Event registration information
• Volunteer or program-related information
• Communications you send to FreedomSystem.org
• Account information when applicable
• Other information you voluntarily choose to provide

We may also automatically receive limited technical information when you visit our website, such as:

• Browser type
• Device type
• Operating system
• General technical information necessary to deliver the website
• Cookie and consent preferences
• Limited diagnostic or security information
• Information about interactions with our website when analytics have been permitted

We seek to collect only information that is reasonably necessary for legitimate organizational, operational, security, transaction, communication, and service purposes.

2. How We Use Information

FreedomSystem.org may use information to:

• Operate and maintain our website
• Provide programs, resources, information, and services
• Respond to questions and requests
• Process donations, purchases, registrations, or other transactions
• Maintain WooCommerce shopping-cart and checkout functionality
• Communicate with donors, supporters, volunteers, customers, Veterans, families, and other members of our community
• Send requested email communications
• Manage events, programs, or organizational activities
• Maintain website security
• Prevent fraud or abuse
• Diagnose technical problems
• Improve our website and services
• Maintain records required for organizational or legal purposes
• Comply with applicable laws and lawful requests

We do not use personal information for purposes that are materially inconsistent with the reason it was collected without an appropriate legal basis or additional notice when required.

3. We Do Not Sell Personal Information

We also do not exchange personal information with third parties for monetary compensation.

Where applicable privacy laws define terms such as “sale,” “sharing,” “targeted advertising,” or similar activities more broadly than an ordinary sale of information, FreedomSystem.org will provide any choices or disclosures required by applicable law.

Our use of service providers to operate our website, process payments, deliver requested communications, or provide other organizational services does not mean that we sell your personal information to those providers.

4. Cookies and Similar Technologies

FreedomSystem.org may use cookies and similar browser technologies to operate our website and remember visitor choices.

Where consent is legally required, non-essential technologies will not be intentionally activated until the appropriate consent has been provided.

Necessary technologies may operate without optional consent when they are required to provide a service requested by you, maintain security, process a transaction, remember privacy choices, or otherwise operate the website.

Rejecting optional cookies will not prevent you from accessing FreedomSystem.org's ordinary articles, information, resources, and website navigation.

5. Cookie Preferences and Consent

When applicable, visitors may be presented with choices to accept, reject, or customize optional cookies and similar technologies.

Declining optional cookies does not constitute a refusal of access to FreedomSystem.org.

Cookie consent preferences are generally retained for approximately six months, although we may request your choices again sooner if our privacy practices, technologies, or consent requirements materially change.

We may maintain a minimal consent record so that we can document and honor your privacy choices. Where practical, these records use a pseudonymous identifier rather than storing a full Internet Protocol (IP) address solely for consent logging.

You may change or withdraw your consent through the Privacy Choices option provided on our website.

6. WooCommerce and Online Transactions

FreedomSystem.org may use WooCommerce to provide online purchasing, registration, donation, or related transaction functionality.

WooCommerce may require cookies or similar technologies to maintain a shopping cart, session, account, checkout process, or other functionality specifically requested by you.

Transaction information may be retained as necessary for accounting, tax, fraud-prevention, recordkeeping, legal, and organizational purposes.

7. Payment Processing

FreedomSystem.org may use third-party payment processors, including Stripe and PayPal, to securely process payments.

Payment information submitted during a transaction may be transmitted directly to the applicable payment processor. FreedomSystem.org does not need to receive or retain your complete payment-card number when the payment processor handles that information directly.

Stripe and PayPal maintain their own privacy and security practices. Information processed by those services is also subject to their applicable privacy policies and terms.

8. Email Communications and Mailchimp

FreedomSystem.org may use Mailchimp or another email service provider to distribute newsletters, announcements, organizational updates, and other communications.

When you voluntarily subscribe to an email list, information such as your name, email address, subscription preferences, and related information may be processed through the email service provider.

You may unsubscribe from optional marketing or newsletter communications by using the unsubscribe mechanism provided in those messages.

9. Third-Party Services

FreedomSystem.org may use trusted third-party providers to perform services on our behalf.

• Host or operate website infrastructure
• Process payments
• Deliver email
• Provide security
• Maintain website functionality
• Process transactions
• Provide technical support
• Perform analytics when permitted
• Support other legitimate organizational operations

We seek to limit information provided to third parties to what is reasonably necessary for the applicable service.

10. Embedded and External Content

FreedomSystem.org may occasionally provide videos, maps, social content, links, or other material originating from third-party websites.

External services may have their own privacy practices and may attempt to use cookies or similar technologies.

Where reasonably possible and legally required, we seek to prevent non-essential third-party tracking technologies from operating before the appropriate visitor choice has been made.

11. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected or as required for legitimate organizational, accounting, tax, transaction, security, recordkeeping, or legal purposes.

When information is no longer reasonably required, we may delete, anonymize, or otherwise securely dispose of it, subject to applicable legal and operational requirements.

12. Information Security

FreedomSystem.org takes reasonable administrative, technical, and organizational measures intended to protect personal information from unauthorized access, disclosure, alteration, loss, or misuse.

However, no website, electronic communication, database, or Internet transmission can be guaranteed to be completely secure.

13. Your Privacy Rights

Depending on where you live and the laws applicable to you, you may have rights concerning your personal information.

• Request access to personal information we maintain about you
• Request correction of inaccurate personal information
• Request deletion of certain personal information
• Request a copy or export of certain personal information
• Withdraw consent where processing is based on consent
• Object to or restrict certain processing where applicable
• Exercise other rights provided by applicable privacy laws

Not every right applies in every circumstance. Certain information may need to be retained when required by law or for legitimate purposes such as transaction records, tax obligations, fraud prevention, legal claims, or security.

FreedomSystem.org will not discriminate against an individual for appropriately exercising applicable privacy rights.

14. Children’s Privacy

FreedomSystem.org does not knowingly use its website to solicit personal information from children in violation of applicable law.

Some FreedomSystem.org programs, activities, events, or services may involve minors. When information concerning a minor is legitimately required for participation in such an activity, we will seek to handle that information appropriately and obtain parental or guardian involvement or authorization when required.

15. International Visitors

FreedomSystem.org is based in the United States, and information submitted through our website may be processed or stored in the United States.

Where applicable law provides additional rights or requirements based on a visitor's location, FreedomSystem.org seeks to honor those requirements.

16. Changes to This Privacy Policy

We may update this Privacy Policy as our website, services, technologies, programs, or legal obligations change.

The Last Updated date at the top of this policy indicates when the policy was most recently revised.

17. Cookie Declaration

FreedomSystem.org maintains a Cookie Declaration identifying cookies and related technologies detected on our website.

18. Contact FreedomSystem.org

Questions about this Privacy Policy, our privacy practices, or your personal information may be directed to FreedomSystem.org through the contact information provided on our website.

Privacy-related requests may also be submitted through our designated Privacy Request form.