FreedomSystem.org – Board Meeting Minutes
Date: Saturday, May 11, 2024
Location: Holmes Residence, Elkhart, Indiana
Time: 3:00 PM
Opening
The meeting was called to order in due form by President K. Holmes, who also delivered the opening prayer. The business session was declared open.
Officer Roll Call
Completed by Secretary J. Schrock.
Reading of Membership Applications
No new membership applications reported.
Approval of Minutes
Secretary J. Schrock read the emailed minutes from the previous meeting.
Motion to approve by T. Buoscio
Seconded by M. Kauffman
Motion passed
Treasurer’s Report
Treasurer J. DeFrees reported the following balances as of the end of April:
TCU Account: $13,900
PayPal: $623
Most fundraising dinner expenses have been paid, with only minor outstanding bills remaining. Current net profit from the dinner is approximately $400.Motion to accept (subject to audit) by H/R Dir J. Schrock
Seconded by T. Buoscio
Motion passed
Bills
All current bills have been paid as detailed in the Treasurer’s Report.
Motion to accept and approve payment by Media Coord L. Zeugner
Seconded by T. Buoscio
Motion passed
IT Report
No issues or reports at this time.
Unfinished Business: Fundraising Dinner (May 2024)
President K. Holmes led discussion on final preparations for the upcoming dinner:
Tickets:
Limited tickets will be available at the door. Online sales continue through Monday.Food:
Final food payment is due soon. Sufficient funds are available.Mountain Bike Program:
Upcoming payment will be covered by current funds.Cash Handling:
Jenn D. will manage cash-on-hand during the event. A small change fund will be at the merchandise table, and all cash will be tracked in real time.Itinerary:
Executive Director S. Holmes reviewed the full itinerary for both Friday (setup) and Saturday (event day). A map of the venue layout was presented and reviewed.Grandma’s Brownies:
“Grandma” has volunteered to bake brownies for the event at cost (ingredients only), saving FSO over $800. The board expressed appreciation.Action Items List:
H/R Dir J. Schrock reviewed each action item. Assignments were confirmed and some were reallocated. An updated list will be sent out.Setup Times:
Friday: 2:00 PM
Saturday: 3:00 PM
New Business
Mountain Bike Ride:
President K. Holmes noted that the morning’s ride was a success. The next scheduled ride is:
Date: Saturday, May 25
Time: 9:00 AM
Location: Bonneville Mills
Media Coord L. Zeugner requested the full ride schedule be emailed to her for promotion.
Good of the Order
No additional reports.
Upcoming Meetings
Future meetings are scheduled as follows:
June 8
July 20
August 24
September 14
October 12 (subject to change)
November 16
December 7 (Christmas Party options: Doc Pierce’s, McRee’s, The Rue, Uptown Kitchen)
Adjournment
With no further business, a motion to adjourn was made by H/R Dir J. Schrock and seconded by C. Hendrickson.
Motion passed
President K. Holmes offered the closing prayer and adjourned the meeting.
Minutes prepared by:
Secretary J. Schrock
