FreedomSystem.org – Board Meeting Minutes
Date: Saturday, May 31, 2025
Location: Goshen VFW, 1201 W. Pike St., Goshen, IN
Time: 3:00 PM
Call to Order:
The meeting was called to order in due form by President K. Holmes, who also gave the opening and closing prayers.
Roll Call of Officers:
Conducted by H/R Director J. Schrock.
Membership Applications:
No new applications reported.
Reading of Minutes:
Secretary J. Schrock read the minutes from the previous meeting (also emailed in advance).
Motion to accept the minutes as read was made by J. DeFrees and seconded by S. Holmes. Motion passed.
Treasurer’s Report:
A Treasurer’s Report was presented by Treasurer J. DeFrees.
Motion to approve the report subject to audit was made by S. Holmes, seconded by J. Schrock. Motion passed.
Bills:
J. DeFrees reported the bills paid.
Motion to pay outstanding bills made by J. Schrock, seconded by S. Holmes. Motion passed.
IT Report:
S. Holmes shared an update from Tony regarding Microsoft 365 renewal.
Motion to renew MS Suite/365 was made by L. Zeugner, seconded by S. Holmes. Motion passed.
Unfinished Business
Battle of the Bands/Battle of the Meats Recap:
Final profit estimated around $789, to be split with the VFW.
Confusion remains regarding a $625 food bill and a possible $1,000 meat donation from C. Denney. Needs clarification.
Internal Communication:
BoD agreed better communication is needed next year, including written agreements with the VFW.
Bar Sales Follow-Up:
H/R Dir J. Schrock to confirm VFW’s bar revenue. Pending.
After-Action Roundtable Discussion:
VP F. Schlorke highlighted great teamwork, bar service, and emergency response.
President K. Holmes thanked all volunteers and suggested more marketing and promotional materials for next year.
Media Coord L. Zeugner emphasized better media prep, professionalism in presentation, and clearer messaging.
Treasurer J. DeFrees noted layout success, band arrival confusion, pricing issues, and post-event food distribution concerns.
Executive Dir S. Holmes reported merch table success, recommended earlier setup, and proposed improvements for next year’s event logistics.
Note: Add Sarah Holmes, Jenn DeFrees, and Lauren Zeugner to the VFW gaming license. Lauren to submit an application.
Event Timing:
Suggestion to move future events to July or August. Discussion pending.
New Business
Veteran Youth Baseball League Sponsorship:
Costs have doubled from last year.
Proposal for a $5,000 budget discussed. No formal vote recorded.
Officer Elections:
Motion by J. Schrock to retain current officers. Motion seconded by L. Zeugner. Motion passed unanimously.
Housekeeping Updates:
J. Schlorke’s July 2024 resignation accepted retroactively.
J. Tapp and A. O’Toole reclassified to Volunteer status. Motion passed.
Good of the Order
Meeting Attendance:
Discussion held regarding minimum attendance requirements. No final decision, but 50% suggested as a standard.
10-Year Anniversary:
FSO’s 10th anniversary is upcoming. Members encouraged to begin planning a celebration.
Youth Baseball Game Attendance:
BoD agreed to attend on Tuesday, June 10th at 6 PM, located at the fields behind Faith United Methodist Church (22045 CR-18, Goshen).
Members should wear FSO attire and bring chairs and bug spray.
Next Meeting:
Date: Saturday, June 28, 2025
Time: 3:00 PM
Location: Goshen VFW
Adjournment:
Motion to adjourn made by J. Schrock, seconded by J. DeFrees. Motion passed.
President K. Holmes gave the closing prayer and officially adjourned the meeting.
Minutes Submitted by:
Secretary J. Schrock
